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Guide to Organising Your Office Desk

21 Jun 2022, 1:24 PM

A Guide To Organising Your Office Desk

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Maintaining an organised workspace isn’t just impactful on the aesthetic of your desk, but also has an effect on your productivity levels, day to day working, mental health and more. A great deal of work productivity hinges upon the organisation of our office desks. 

To optimise your workflow and reduce time wasted by hunting for documents or office supplies when you need them, it's important to keep your desk as tidy as possible. Ensuring that you maintain an organised office desk is vital for a great number of factors. Here are just a few ways you can get started on keeping a more organised workspace.

A Guide To Decluttering Your Office Desk

To begin the process of organizing your office desks, it is good to start by removing everything from your workspace and starting off with a fresh, clean desk. Working with a clean slate will allow you to take the time to carefully think about where things should go on your desk that best suit your way of working. When determining the placement of the items on your desk, it can be best to begin with the biggest items and essentials, such as your computer, monitor, keyboard, and mouse.

Once you have a rough idea of where you want to place the main items on your desk, then it is ideal to go through each of your office supplies, and place them on your desk/nearby depending on a number of factors such as relevance of use, importance, necessity and more. This helps to prevent your desks from cluttering up with useless papers and items, leaving more space for the essentials and resulting in a tidier desk.

Maintaining A Good Posture

If most of your work revolves around your computer, it is vital that it is positioned in such a way to support comfortable posture. When you set up your computer, make sure your screen is at eye level- monitor stands and laptop risers are helpful for this. Also ensure your mouse and keyboard are placed in comfortable positions so you're not overextending your arms and use wrist rests and footrests where necessary. This can also help to maintain a better posture while working, which is vital for your physical health in the office.

Designating Space For Your Office Supplies

When you begin returning your office supplies to your desk, look at it as if you're designating each item its own space. The item should always be returned to that space after use or at the end of the day. When items are always in the same position, you don't have to spend time searching for them and you can quickly and easily tidy up your desk by simply putting everything back where you found it. It is also good to consider keeping your most-used items close to you, which will help in avoiding unnecessary stretching and overextending, as well as saving time hunting through drawers and storage boxes for things you use regularly.

Having Active Projects Only On Your Office Desk

When you're juggling multiple projects at one time, it's easy to find yourself overwhelmed with different files and pieces of paperwork. To combat this, prioritise your workflow and only keep paperwork on your desk that is active, important and urgent. A great way to help differentiate between active and inactive projects and different levels of urgency is through letter trays, which can prevent your desktop from getting overwhelmed with paperwork and you’ll be less likely to get documents muddled up or lost. Take out only the files and documents that you need to complete each specific task, and when each task is done, put the relevant documents away again.

The Benefits Of Office Storage Solutions

Office desks are often not big enough for all of your paperwork and supplies, and storage is essential for staying organised. Letter trays and magazine files or bookcases are a great way to manage paperwork, filing cabinets and desktop drawer sets can help you to manage small office supplies like sticky notes, paperclips, envelopes, scissors, rulers and staples. Desk organisers and pen pots are also another great way to ensure you have your essential pens, pencils, markers and highlighters at hand and organised. Storage solutions like these are great for efficient time saving, so don’t neglect your handy folders and trays!

Tether Your Electronic Cables

Electronics cables can easily get tangled underneath office desks, and they can become trip hazards or simply make it uncomfortable to sit at the desk. Using cables and cable management such as cable ties and wall clips can help you to organise the cables and keep the area beneath your desk clear and comfortable. This can prevent any distractions at your office desk and allow you to focus on your key priorities while in the office.

Make The Most Of Empty Wall Space

If you have free wall space above your desk, this is a great use for additional storage. You could add shelves or mount storage baskets, or even a corkboard which is a handy way to keep important notes, reminders or reference sheets visible. You could even simply use the space to tack up your daily to-do list or weekly schedule, or perhaps use the space for decor, allowing you to add a personal touch to your office desk for photos, art work etc which contributes to a more uplifting workspace.

Getting Into A Tidying Routine

After the end of a long and busy workday, it's always tempting to simply shut down your computer and head home, leaving your desk in disarray. However, the best way to stay organised is to keep on top of clutter and tidy up little and often. Get into the habit of putting everything back in its place and throwing any rubbish away at the end of every day. When you return to your desk the next morning, you'll be all set to get to work right away without any distracting clutter.

Keeping your desk organised is a lot easier when you have the right tools at hand. Here at the Office Supply Store, we stock a great range of office supplies, office furniture and more, which are excellent in keeping your desk neat and tidy.


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